Best Document Management Software helps users create, manage, store, track, and send electronic documents and digital versions of paper documents. This is a standard feature of any DMS, but the best ones also have a number of other features that help speed up business performance. The term is often used the same way as Document Management Software, which stands for “document Management Software system.”
Here are the 12+ Best Document Management Software to Use in 2023/24;
1. M-Files
M-Files is a next-generation intelligent information management platform that makes it easier for users to find and use information. Traditional enterprise content management systems can cause problems with existing systems or require data migration. M-Files, on the other hand, brings all of the content, data, and systems in an organization together.
M-Files is one of the few platforms on this list that uses AI. It stops silos by sending the right content to the right person right away. Like Templafy, the platform works with other repositories like SharePoint, ECM systems, CRM, ERP, and intranet network folders.
Automated workflows, advanced permissions, and easy access are all good for users. M-Files has a way to help you, whether you need to manage documents in a simple way or automate a complicated workflow.
2. Box
Box is a cloud-based document Management Software platform that makes it easy for businesses to create, store, and work together on content from any device. Box doesn’t call itself a DMS. Instead, it calls itself “The Content Cloud” because it makes it easy to manage all stages of the content lifecycle.
Box already works with more than 1,500 apps and can be changed to meet the needs of any organization. Box has many add-on products, such as Box Sign, Box Shield, Box Governance, Box Platform, and Box Zones, just like eFileCabinet.
3. Filehold
FileHold is one of the best document management software that helps businesses capture, index, store, search, and version documents, as well as review and approve workflows. It can be installed on-premises or in the cloud. It can be bought as a license or as a monthly subscription.
4. eFileCabinet
eFileCabinet is a platform for managing documents and automating workflows. It is easy to use and gives you control over how secure your files are. eFileCabinet is made for businesses of all sizes and makes processes more efficient by letting users share files, keep copies of documents, and keep track of different versions.
With the ability to set up a DMS in the cloud or on-premise and easy access through a web browser or desktop app, eFileCabinet gives you a lot of options.
5. SharePoint
SharePoint is a cloud-based service that comes with Microsoft 365. It is made for businesses of all sizes. “Collaboration, Portal, Search, Enterprise Content Management, Business Process Management, and Business Intelligence” is what Microsoft says about SharePoint.
Companies can sign up for either a Microsoft 365 plan or the SharePoint service on its own. SharePoint helps manage and protect content, knowledge, and apps so that teams can work together easily and quickly find the information they need. Users can also make sites for their own use.
6. Optix
Optix by MindWrap is a platform for document Management Software and workflow solutions. It helps organizations with multiple users make the transition to digital by using intelligence and automation. Optix is a strong and easy-to-use platform for businesses and nonprofits that helps them go paperless.
With Optix’s drag-and-drop technology, it’s easy to find documents, file them, and organize them. You can also set up workflows in minutes. Optix works on both Mac and Windows, has on-premises and hosted solutions, and is easy to connect to other business apps.
7. Only Office
OnlyOffice is a platform for the best document management software that helps businesses get rid of paper and streamline tasks to make them more productive. It lets you organize your documents, work in different formats, and work with other people on a safe platform.
With its many features, OnlyOffice lets you create documents on-premises or in the cloud, with styles that you can change.
8. AODocs
AODocs is a platform for companies that use Google Workspace and want to manage and analyze their documents.
The platform is powered by AI, which means that businesses can use its features to automate processes, cut down on human mistakes, and improve compliance.
It also has a very easy-to-use interface, which makes it stand out from the other legacy DMS platforms on this list, which have UIs that are out of date.
9. Dropbox
Dropbox is a file hosting service run by Dropbox, Inc., which is based in San Francisco, California. It offers cloud storage, file synchronization, a personal cloud, and client software.
Drew Houston and Arash Ferdowsi, two MIT students, started Dropbox as a startup company in 2007. They got their first money from the seed accelerator Y Combinator. Dropbox’s business model is called “freemium.” Users can get a free account with a certain amount of storage space, and they can pay for subscriptions that give them more storage space and more features in document Management Software.
10. DocuWare
DocuWare is cloud-based document management software that helps teams and companies of all sizes automate their workflow. This app can be used by more than one person at a time. It helps secure data collection and processing and gives distributed teams instant access.
The platform works with your CRM, ERP, or other business app to make it easier to send and receive information. It is also easy to use and can grow as needed.
11. Rubex
Since it is an eFileCabinet product, most of the capabilities and features of the platform stay the same. However, you can look forward to smarter automation and more advanced DMS features.
12. Logical DOC
LogicalDOC is open-source software for managing documents that helps businesses find information quickly and make business processes run more smoothly. You can create documents, write them with other people, and work on them together. You can also connect them to Microsoft Office, Outlook, or shared folders.
Logical DOC is also one of the best document Management Software which has extra features like record management, knowledge management, and content management, just like the other DMS on this list.
Summing Up
Finding the best document management software can be confusing. However, there are certain things you could do before choosing your software to get optimal results. First, it should be easy to use, even for an average user. And because the software will be used in the various branches of the organization, too many complications could potentially affect the overall efficiency and workflow of the organization. Furthermore, the security and compliance of the software should be checked thoroughly, ensuring the protection of your data from cyber threats for a seamless operation.
